General Regulations (Scholarships, Medals and Prizes)

Undergraduate Scholarships, Medals and Prizes

• Scholarships, medals and prizes are awarded to students on the basis of academic merit or excellence.
• Awards for undergraduate study are administered by Student Awards and Financial Aid.
• Detailed information on undergraduate awards and application procedures is available through the Student Awards and Financial Aid website at www.uvic.ca/safa.

General Regulations: Undergraduate Awards

• Recipients of all undergraduate awards adjudicated by the University of Victoria are approved by the Senate Committee on Awards.

• To be eligible for any scholarship offered by UVic, an undergraduate student must be a full-time student registered in a total of 12 or more units of study, of which 10.5 units are graded using the standard nine point scale, in two academic terms in the 12 month period (May to April) immediately preceding the adjudication of awards.

• The award adjudication process begins once final grades are submitted each April with the bulk of awards being issued each September.

• Students with a disability, including those who are on a reduced course load, (minimum of 3.0 units per term) are eligible to be considered for scholarships as long as they meet academic and/or other award specific criteria. Students must identify themselves to the Student Awards and Financial Aid office and must have documentation of the disability filed with the Resource Centre for Students with a Disability.

• Except where the terms and conditions of an undergraduate award specifically state otherwise, award winners must normally return to UVic in the next Winter Session (Sept - April) and enroll as a full-time student (12 units) to receive the award.

• Deferral of an award for up to one year (except in the Faculty of Law, where up to two years may be permitted) may be granted on written request to Student Awards and Financial Aid.

• Students who enroll as a full-time student and subsequently withdraw from courses, so that they fall below 12 units may have the value of their award reduced accordingly if the value of the award exceeds their assessed tuition and fees.

• The University reserves the right to limit the amount of money awarded to any student, and, if necessary, to reassign awards to other students by reversion.

• Except where the donor directs otherwise, the proceeds of awards issued by or through the University will be applied towards the student’s assessed tuition and fees for the academic year. If the award a student receives exceeds this amount, the balance will be paid to the student if the student maintains full time registration.

• Other awards, such as medals or book prizes, if not presented directly by the donors or their agents, will be forwarded to the winners upon receipt.

• An award may be withheld or cancelled if there is a lack of suitable candidates or a donor withdraws the award, or if the student receiving the award withdraws from UVic or fails to meet the terms and conditions of the award.

Entrance Scholarships

• A large number of entrance scholarships, with yearly values of between $250 and $6500, are offered to students entering UVic from secondary schools and community colleges. Detailed information about entrance awards and application procedures are available at the Student Awards and Financial Aid website section entitled Entrance Scholarships.