Transcripts & Academic Documents

Documentation Required for First Admission

In addition to the documentation requirements shown below, applicants may be required to submit additional documentation or meet additional requirements as specified in the faculty and departmental regulations. Refer to individual faculty or department entries in the UVic Calendar for more information.

Current Secondary School Applicants
Applicants should apply by February 28th for early admission and consult the Early Admission information pages for document requirements.

All Secondary School Graduates
Applicants must have an official transcript, showing all courses taken and confirming graduation, sent from the secondary school or issuing institution to Undergraduate Admissions as soon as results are available.

International Applicants
Applicants must arrange to have official transcripts of all secondary and post-secondary education sent directly from the issuing institution to Undergraduate Admissions. Please note that photocopies are not acceptable. Official documents bear the seal or stamp of the institution as well as an original signature of a presiding official and have been received in envelopes which are sealed and bear the institution's stamp over the seal. Documents in a language other than English or French must be accompanied by a notarized English translation. Documents become the property of the University and will not be returned. However, irreplaceable documents will be returned by registered mail upon written request.

In addition to official transcripts as indicated above, applicants may be required to arrange for course syllabus/outlines to be sent to Undergraduate Admissions.

Special Category
Applicants must submit:

• official transcripts of all academic work sent directly to Undergraduate Admissions from the issuing institution
• a resume outlining work experience since leaving school
• a letter including relevant personal background and reasons for wanting to attend university
• two references on forms supplied by the University from employers or persons who know the applicant well. References from relatives are not acceptable.

Applicants must be able to document the nature and extent of their circumstances and demonstrate the impact on their educational experience.

Transfer Applicants
Applicants must have official transcripts of both secondary education and any post-secondary education sent from the issuing institutions to Undergraduate Admissions.

Applicants Holding Recognized Degrees
Applicants must have official transcripts of all post-secondary education, including proof of conferral of the degree, sent by the issuing institution to Undergraduate Admissions.

Visiting Students
Visiting students must submit a Letter of Permission from their home institution, indicating the session to which the permission applies and, if possible, the courses to be taken. Visiting students must submit a new letter of permission prior to further registration.

Official Transcripts

An official transcript is one which is issued directly to Undergraduate Admissions from the institution previously attended. The student's copy, a photocopy or an unsealed transcript is considered unofficial and can only be considered when making a conditional admission offer. No final decisions regarding admission will be made until final official transcripts have been sent by the institution or examination board directly to Undergraduate Admissions.

Applicants submitting falsified documentation or failing to declare attendance elsewhere will have their applications cancelled and no further applications will be considered; if they are registered in courses, appropriate disciplinary action will be recommended to the President by the Senate Committee on Admission, Reregistration and Transfer. Normally, failure to disclose attendance at another post-secondary institution and to submit, in a timely manner, a transcript of courses taken will result in suspension for a minimum of one year.

Transcripts in languages other than English or French must be submitted together with notarized translations into English or French.