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Frequently Asked Questions |
To help you with the application process, we've compiled many of the more commonly asked questions below.
If your question isn't listed, we invite you to contact us using our on-line enquiry form.
Preparing to Apply
The Application Process
The Admission Decision
Next Steps
Other Information
- I've applied to UVic. What happens next?
Thank you for your application! You will receive your UVic student number via email in a few days. .
A second email will be sent to you once your admission assistant has had time to take an initial look at your application. This email will provide you with their contact information, additional instructions about the application process and required documentation. You will also be able to check My UVic application to track the progress of your file.
You will be notified as soon as your application is complete and an admission decision is made.
- How long will it take for my application to be processed?
Processing time depends greatly on the time of year, whether the program you have requested has additional selection criteria and the volume of applications received at any given time. Undergraduate Admissions is busiest between January and July.
- Where can I send my transcripts/documents?
All transcripts/documents should be sent to:
Undergraduate Admissions
University of Victoria
PO Box 3025 STN CSC
Victoria BC V8W 3P2
Canada
- How can I make a change to my application?
Please email your assigned admission assistant or call Undergraduate Admissions at 250-721-8121. Note that you will only be permitted to change your program choice up until the application deadline.
- I've applied before. Do you still have my transcripts?
If you apply and do not attend, we will keep the documents you submitted for one year. However, we will require an official transcript for any education undertaken since that time. If it has been more than a year since you applied, then we will no longer have your documents and you will need to re-submit them. When you reapply, you will receive information from us
- I've been attending college/university. Why do you still need my secondary school transcript?
Some evaluations may be possible with only your postsecondary transcripts, but your secondary school transcript may be required to check for additional admission requirements. It is also important information for determining if you have certain course prerequisites during registration.
- My application has been "forwarded for review". What does that mean?
When all of your documents have been submitted and your admission assistant determines that it is ready to evaluate, your file is forwarded to an admission officer for review. It is placed with other applications that are ready for review and they are evaluated in order according to the date when it was forwarded.
- My application is on hold. What does that mean?
If you received an email that your application is on hold, it means that you do not meet the current early admission requirements, but will be evaluated again at a later date. Usually the email will outline the reasons why an offer cannot be made yet and when you will be considered again.
In some cases, although your calculuated average may exceed the minimum average published in the academic calendar, it may not be above the early admission average ("cutoff"). Your application will be then be on hold until the final official admission cutoff is determined. It should be noted that the University does not guarantee that students who meet the minimum requirements will be admitted, and the actual average required for admission is often higher than the minimum published average. In cases where the number of qualified applicants exceeds the number that can be accommodated, the University reserves the right to set enrollment limits and to establish admission criteria beyond the minimum requirements.
- How will I know what courses transfer from my previous postsecondary study?
Once you've been admitted, you will receive an emailed list of your transfer credit including all in-progress courses and anything that is currently under evaluation. If you have attended a BC postsecondary institution, you may also consult the BC Transfer Guide online at www.bccat.bc.ca for further information.
- Can I appeal my admission decision?
If you were denied admission to the University and feel that you have extenuating circumstances or can provide additional information that was not previously considered, you may wish to submit an appeal. The best starting point is to discuss your situation with the admission officer who evaluated your file. Your officer will be familiar with your academic background and will be able to discuss your options for gaining admission to UVic in the future, including the procedure for submitting an appeal if appropriate. Applicants wishing to submit an appeal should forward a written request to:
The Senate Committee on Admission, Reregistration and Transfer
c/o Admissions Officer
Office of the Registrar
University Centre Bldg.
University of Victoria
PO Box 3025 STN CSC
Victoria BC V8W 3P2
Canada
Fax: (250) 721-6225
Note that there are no personal appearances before the Committee. The request should include any additional information together with any supporting documents from persons familiar with the applicant's abilities and circumstances.
Normally, grounds for appeal are limited to:
- significant physical affliction or psychological distress documented by a physician or other health care professional
- evidence of incorrect advice or errors of administration by authorized University personnel, with evidence that the applicant's studies were adversely affected
- documented significant distress, or documented significant responsibility as a caregiver, as a result of an immediate member of the family suffering from a serious trauma or illness
Dissatisfaction with University regulations, or disagreements concerning the evaluation of admissibility (for example, calculation of grade point average, evaluation of English proficiency) or failure to meet published deadlines will not be considered grounds for appeal.
The Senate Committee on Admission, Re-registration and Transfer will consider all the documentation presented and will make a final decision on the application, subject to review by the Senate Committee on Appeals on the grounds of specific procedural error.
- Where do I go for program/course-planning advice?
For course planning advice, please contact the Academic Advising Center for your faculty/program area.
- Can someone inquire about my application on my behalf?
If you anticipate that a family member or representative will be inquiring about your application on your behalf, and you wish that person to have access to that information, we require your written permission for them to be your proxy before any personal information is released. You can give this permission when completing your application form, or you may email your written permission to your assistant in Undergraduate Admissions. You must specify the person’s name and their relationship to you. Please note that proxy designations are only valid during the application process and will expire once your first term of classes begins. Once you are a registered student, new permissions can be provided to Undergraduate Records using their proxy form.
- Can I defer my acceptance until next September?
Except under extenuating circumstances, deferrals requests are accepted from current high school students only and should not be submitted until an offer of admission has been received. Please contact your admission assistant for an information sheet with all the details.
- How do I find out if I have been accepted into student housing?
Contact Housing at:
Web: housing.uvic.ca
Email: yriddell@uvic.ca
Tel: 250-721-8395
Fax: 250-721-8930
- Where can I get a UVic calendar?
The calendar is available online at www.uvic.ca/calendar.
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