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Application to Graduate
You will not be considered for graduation automatically. You must submit an application for a specific convocation (Spring or Fall).
The application deadlines are as follows:
- By July 1st for Fall convocation
- By December 1st for Spring convocation
Undergraduate Students Application forms are available online or at the Undergraduate Records office (main floor, University Centre).
Graduate Students Application forms are available online or at the Graduate Admissions and Records office (2nd floor, University Centre).
Your application will initiate a review of your eligibility to graduate.
Graduation Ceremony
The University Ceremonies and Events office will send out an information letter to all graduation applicants in mid-April regarding Spring Convocation, or end of September regarding Fall Convocation. The letter contains information about how to register to attend the convocation ceremony, request an automatic mail-out of your degree or request that your degree be held for pick-up. The University Ceremonies and Events office maintains a website.
Wording on Degree Parchment
All University of Victoria degrees include the Faculty and the Degree designation. For a full listing of UVIC Academic Degrees, click here.
The degree parchment shows the Faculty and the Degree, Honours, With Distinction and Co-operative Education (as noted below). It DOES NOT include details of declared programs such as Major, Minor, Concentration, Specialization, Emphasis or Option.
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WITH DISTINCTION will be added below the degree
if you achieved the GPA required by the Faculty to receive the standing “With Distinction” at graduation
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(HONOURS) will be added after the degree if you
had declared and completed
an Honours program
- CO-OPERATIVE EDUCATION will be added
below the degree if you completed a co-operative education program
Examples:
BACHELOR OF ARTS
BACHELOR OF ARTS
WITH DISTINCTION
BACHELOR OF ARTS (HONOURS)
BACHELOR OF ARTS (HONOURS)
WITH DISTINCTION
BACHELOR OF CHILD AND YOUTH CARE
BACHELOR OF CHILD AND YOUTH CARE
WITH DISTINCTION
BACHELOR OF SCIENCE
WITH DISTINCTION
CO-OPERATIVE EDUCATION
If you require documentation that shows the details of your declared program, you can order any of the following:
Outstanding Fees and Fines
If you have outstanding fees or fines, your degree, diploma or certificate will be withheld until you have cleared your account. You are advised to check your account status before the convocation ceremony on My page to avoid any surprise and disappointment.
Pick-up Degree (Picture ID Required)
Degrees will be available for pick-up approximately one week following the convocation ceremonies. If you did not attend the convocation ceremony and did not arrange to have your degree mailed to you, you may pick it up at Undergraduate Records located in the University Centre. Picture ID is required. Students who owe fees to the University will not be able to obtain their degree until their fees are paid. Please note: You should pick up your degree or arrange to have it mailed to you within three (3) months of your date of convocation.
Pick-up Degree By Proxy
Degrees will be available for pick-up approximately one week following the convocation ceremonies. If you wish to have another individual pick up your degree, please contact degrees@uvic.ca providing your name, student number and the full name of the individual you have assigned as proxy for the pick-up. The assigned proxy must present photo ID before your degree will be released to them.
Mail-Out Degree
If requested, degrees will be mailed out within one month following the convocation ceremonies. Complete the Degree Mail-out Request form if you did not attend your Convocation ceremony and have not already made arrangements to receive your degree following Convocation.
Please note: You should pick up your degree or arrange to have it mailed to you within three (3) months of your date of convocation.
Please note: The University accepts no responsibility for diplomas that are delayed, damaged, or lost in the mail.
Replacement Degree
If your degree has been lost, damaged, you have had a name change or you are requesting a Juris Doctor replacement degree, complete the Replacement Degree Request form. If you are unable to return the original degree, also complete the Lost Degree Declaration form.
Official Transcript
Your degree notation will not appear on your official transcript until the day after Senate meets to approve degrees (approximately third week of May for Spring Convocation and third week of October for Fall Convocation).
Order a transcript
Degree Completion Letter
Request for an Undergraduate Degree Completion Letter.
Request for a Graduate degree completion letter:
email garo@uvic.ca or phone (250) 472-4657
Certified Copy of Degree
The degree is a legal document. If you are required to provide a certified true and correct copy of your degree ($15), the original degree must be brought into the Undergraduate Records office, main floor, University Centre. Please also complete the Certified Copy of Degree form.
Certificate of Degree Completion
The Certificate ($15) is usually requested by students who are applying for overseas employment. It is a formal document that bears the University seal and will contain your name, degree and date awarded. Please note that your degree can also be confirmed by way of an Undergraduate Degree Completion Letter ($10)
Invitation Request for Overseas Attendee
You will need to include your name, student number, degree, date of convocation and the full name of the person you wish to have invited to the convocation ceremony. There is a $10.00 charge for each letter and a separate letter is required for each guest. Request an invitation for an overseas attendee.
Contact:
degrees@uvic.ca, phone 250-472-4623, fax 250-721-6225
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