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This page is to assist Undergraduate Students with the steps required to have their Registered Education Savings Plan (RESP) forms completed by the Office of the Registrar. Please read this information carefully to ensure you complete all required steps.
This information is applicable for the forms issued by the Children’s Education Fund (CEF), Canadian Scholarship Trust Plan (CST), Heritage Scholarship Trust Foundation (HST), and USC Education Savings Plans (USC), now known as Knowledge First Financial.
If your RESP plan is with a bank or trust company and not with one of the above listed providers, please access our website to order a Verification of Enrollment letter
http://registrar.uvic.ca/undergrad/records/forms/forms.html
- Are you registered in courses as a full-time student?
Many RESP plans require that you be a full-time student as defined by the post-secondary institution you attend.
At the University of Victoria, full-time status is defined as a minimum of 12.0 units of course registrations in a Winter Session (at least eight 1.5 unit courses). You must be registered in both terms of Winter Session (registered from September to April) to be considered a full-time student. The only exception is if you are a first year student and are beginning your studies at UVic in January. You are eligible to be reported as a full-time student if you have at least 6.0 units of course registrations in the second term (January to April) of Winter Session and that is your first term of attendance.
Full-time status in Summer Session is defined as a minimum of 6.0 units (at least four 1.5 unit courses).
See #5 if you are a co-op student on a work term during Winter Session.
You cannot apply for your RESP until you are registered in courses as we are required to report actual course registrations to your plan holder.
- Have you reached the year standing required by your RESP plan holder?
Some RESP plans require that you progress to the next year standing each time you apply to receive funds.
Your year standing does not indicate how many years you have attended a post-secondary institution; it reflects how many units you have earned by completing courses. The following shows how units are used to classify your year standing at the University of Victoria. Please note that work term units are not included in the calculation of year standing.
Year 1 is fewer than 12 units
Year 2 is 12 – 26.5 units
Year 3 is 27 – 41.5 units
Year 4 is 42 or more units
- Have you completed and signed the beneficiary information area of your form?
Make sure your name, student number, and agreement or plan numbers are filled out on your plan application form, and that you have signed the beneficiary area of the form.
- Have you included a void cheque with your application?
A “void” cheque is required for direct deposit purposes. If you do not have a cheque, your RESP carrier will mail your payment to you. Make sure you sign the area to authorize direct deposit if you are providing a void cheque.
- Are you a Co-op student?
If you are planning to enroll in a co-op for either term, you must have your job lined up and notify the co-op office to REGISTER you in the actual course - declaring your co-op is not the same as being registered in a work term. If you do not have your job lined up it is your responsibility to obtain a letter from your co-op office stating your approved intention of undertaking a work term. If that is not possible, you should register in courses as a full-time student.
If you are in a co-op work term in one of the terms of Winter Session, you must have at least 6.0 units of course registrations in the other term to be a full-time student. Work terms in both terms of a Winter Session count as full-time attendance.
- Have you paid the $10 processing fee?
Please be advised that there is a processing fee of $10 for all RESP applications including Canadian Scholarship Trust Plan (CST), USC Education Savings Plan (USC), Heritage Savings Plan (HST), and Children's Education Funds (CEF).
Payment can be made by the following options:
- Mail:
University of Victoria
Undergraduate Records
Box 3025 STN CSC
Victoria, BC V8W 3P2
- In person:
At the front counter of the Undergraduate Admissions and Records Office located in the University Centre.
We accept cash or debit (in person only), cheques, money orders, or American Express, MasterCard and VISA credit cards.
Please note that payment cannot be made through online banking or through the Accounting Office.
If the fee is not paid at the time the form is submitted it will be held in a pending file awaiting payment. You will be emailed once to advise that the processing fee is outstanding.
When your form has been processed it is sent by overnight courier directly to your RESP provider.
Due to the large volume of forms to complete, you will not be notified when your RESP form has been submitted. During peak season (July 31st deadline, January 31st deadline), RESP forms will be completed daily and the plan deadlines will be met.
The University of Victoria is not responsible for any applications received by RESP companies after the July 31st /January 31st deadlines that are penalized due to late submission and/or payment on the beneficiary's behalf. It is the responsibility of students to ensure that they have course registrations that meet plan requirements, their RESP form has been submitted with all student areas completed, and the form processing fee has been paid sufficiently in advance of the plan deadline.
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