CAPP (Curriculum Advising & Program Planning)

CAPP (Curriculum Advising & Program Planning) is an electronic RDP (Record of Degree Program) which outlines the program requirements needed for degree completion and matches a student's course record against those requirements. The CAPP report, which is available from your academic advisor, displays the degree requirements that have been completed as well as those that are yet to be completed. Allocation of cross-listed courses and individual course/program substitutions and waivers will require manual intervention from an academic advisor.

Where do I get my CAPP report?

Students in the Faculties of Education, Humanities, Science and Social Sciences can obtain a copy of their CAPP report from their Faculty Advising centre, while students in other Faculties may obtain a copy from their academic advisor.

What are the components of a CAPP report?

A CAPP report is usually displayed in the following order:

Heading:
Information includes the time and date the report was produced, student number, name, degree and program information.

Disclaimer:
Information contains statement of student responsibility.

Status:
The status of the report is usually displayed as ONE of the following messages, although the text may differ slightly for students on a double major/honours or concurrent degree programs:

This means there are requirement(s) that still need to be satisfied:

This means all requirements have been satisfied using completed as well as in-progress courses, although the Records Officer makes the final decision on whether the degree will be awarded (on the assumption that the in-progress courses will be completed):

This means all requirements have been satisfied, although the Records Officer makes the final decision on whether the degree will be awarded.

Course Information:
Information includes courses completed or in-progress at UVIC, transfer credit, mutually exclusive courses taken, and courses which have been re-numbered.

University and Faculty Requirements:
Requirements necessary for degree completion at the University and Faculty level.

Departmental Requirements:
Requirements necessary for degree completion at the departmental level. (Example:Honour/Major/Minor)

Special Information
Information includes courses extra to the program,deferred courses, duplicate courses taken. Legend Provides an explanation of the signs and symbols used throughout the report.

Exception Summary and Notes
A record of waivers, substitutions, or any exceptions granted to the student, plus additional notes or information.

What requirements need to be completed?

A CAPP report is divided into boxes. A "REQUIREMENT" that is still to be completed by the student is indicated on the report with the text 'Not Met' printed in the upper left hand corner of the box. Once this requirement is satisfied the 'Not Met' is replaced by 'Met'. If the student is registering in a course that will complete the requirement or could contribute to the requirement after it has been satisfied it will be displayed as 'Met IP' in the upper left hand corner of the requirement box. If there is a box on the report without the symbols 'Not Met', 'Met', or 'Met IP' in the upper left hand corner, the information provided in the box is for student/advisor information.

Example 1

To complete this requirement the student needs 1.5 units more of UVIC course work:

-------------------------------------------------------------------- 
Not         REQUIRED: 30 UNITS OF UNIVERSITY COURSES
Met         EARNED: 28.5 UNITS
            NEEDS 1.5 UNITS
--------------------------------------------------------------------

Example 2

The University of Victoria English Requirement has not been satisfied. Consult the University Calendar on how to fulfill this requirement:

------------------------------------------------------------------
Not      REQUIRED: UNIVERSITY ENGLISH REQUIREMENT 
Met          (See Current Calendar) 
-------------------------------------------------------------------

Example 3

The following requirement is made up of 2 sub-requirements denoted by the numbers '1200' and '1300'. The 'No' to the left of each number means that the sub-requirement has not been satisfied:

-------------------------------------------------------------------              
 Not           LOWER LEVEL REQUIREMENTS
 Met
             No 1200) REQUIRED: Lower level Math
                      NEEDS: 2 COURSES
                      Select from: MATH100, 101, 151

             No 1300) REQUIRED: Lower level Biology
                      NEEDS: 3 UNITS
                      NOT from: BIOL206, 207 
                      Select from: BIOL100 to 299
-------------------------------------------------------------------

If the student had satisfied the Math requirement the 'No' would be replaced by a 'Yes':

------------------------------------------------------------------- 
NO           LOWER LEVEL REQUIREMENTS

          Yes 1200) REQUIRED: Lower level Math
                    3.O UNITS ADDED 2 COURSES TAKEN
                    200605 MATH100 CALCULUS 1.5 B
                    200605 MATH101 CALCULUS 1.5 A+ 

           No  1300) REQUIRED: Lower level Biology
                     NEEDS: 3 UNITS
                     NOT from: BIOL206, 207 
                     Select from: BIOL100 to 299
-------------------------------------------------------------------

Select from
"Select from" lines list courses thay may be used to satisfy a the sub-requirement.

Examples:

NOT from
"NOT from" lines list courses that are not acceptable for the sub-requirement.

Official Documentation

The CAPP report is an internal document used for advising and graduation certification. It is NOT an official documentation of your academic record. An official "Transcript of Academic Record" provides this documentation and can be ordered from Undergraduate Records