UVSS or Athletics and Recreation Services Club Bookings
Guidelines
Students in a UVSS or Athletics and Recreation Services club may request a classroom either online or by mailing in a completed PDF of a booking request. Student permanent address, student number and phone number are required as well as the club name, contact information and equipment requirements.
Forms provided are in two formats: Online Submission & PDF (Portable Document Format)
If a room only is required, Non-Academic Bookings (NACB) emails the student accordingly: either no room is available or the booking is confirmed.
If additional equipment or furniture is required but is not available in the classroom, a confirmation of booking is emailed to the student informing them to contact the UVSS or Athletics and Recreation Services general office to request approval of the charges. The UVSS or Athletics and Recreation Services sends a requisition to Audio Visual or Facilities Management for any equipment or furniture that is approved.
If equipment is required and is available in the classroom, NACB emails the UVSS or Athletics and Recreation Services general office to request approval for charges, including the club name, classrooms, dates and equipment cost with GST. NACB either emails the student a booking confirmation which may be used to obtain an equipment key from the UVSS or Athletics and Recreation Services general office (for confirmations showing the charges) or a confirmation showing bookings with no charges approved (no equipment can be used).
If a demonstration of equipment is requested, the student will be contacted by NACB to book date/time for a demonstration (no charge) in the same room and then NACB arranges the demo via AVTV at 8292. This ensures student availability for the demo.
An invoice for any charges is sent at month end to the UVSS or Athletics and Recreation Services by NACB.
The UVSS or Athletics and Recreation Services general office, on presentation of the booking confirmation confirming approved UVSS funding, issues a key for permanent classroom equipment.
UVSS or Athletics and Recreation Services clubs are not permitted to sponsor off-campus organizations or conferences.
There is no charge for the use of the classroom.
The Director of Services (services[NO SPAM]@uvss.uvic.ca) facilitates and provides funding for UVSS clubs which are funded by UVic students via their UVic fees.
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